Cookies

1.Cookie Policy
This Cookie Policy describes how GCI (“we”, “our”, “us”) uses Cookies and similar technologies.
2.What are Cookies
Cookies are small pieces of data that are stored on your computer, mobile phone, or other device when you first visit a page. We use cookies, web beacons, locally shared objects (sometimes called “flash cookies”), mobile identifiers and similar technologies (“Cookies”) to help us recognize you on the Platform, enhance your user experience, understand usage of the Platform, and show you relevant advertising. Cookies may also be set by other websites or services that run content on the page you’re visiting. After you register on the Platform, we may connect information we collect from the Cookies set by us and our partners with other information received from you. The provision of your data via Cookies is voluntary except for those Cookies that we place on your device because we need them for the performance of our Platform and our services. You can control the use of Cookies at the individual browser level, but if you choose to disable Cookies, it may limit your use of certain features or functions on our website or service.
3.What types of Cookies are used?
We use two types of Cookies on the Platform: “session cookies” and “persistent cookies.” Session Cookies are temporary Cookies that remain on your device until you leave the Platform. A persistent Cookie remains on your device for much longer until you manually delete it (how long the Cookie remains will depend on the duration or “lifetime” of the specific Cookie and your browser settings).
4.What are Cookies used for?
Cookies transmit information about you and your use of the Platform, such as your browser type, search preferences, data relating to advertisements that have been displayed to you or that you have clicked on, pages visited and the date and time of your use.
5.Consent
If you continue to use our website, we will assume that you are happy to receive all cookies from our website. However, if you would prefer to change your cookie settings, you can do so at any time—see below ‘Controlling use of cookies’.
6.Controlling use of cookies
6.1. Most browsers automatically accept cookies unless you change your internet browser settings. If you wish to restrict, block or delete the cookies which are set by any websites, you can generally do this through your browser settings. These settings are usually found in the ‘options’ or ‘preferences’ menu of your internet browser.
6.2. If you set your internet browser preferences to block all cookies, you may not be able to access all or parts of our site.
6.3. If you delete cookies relating to this website, we will not remember things about you, including your cookie preferences, and you will be treated as a first-time visitor the next time you visit the site.
6.4. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit http://www.aboutcookies.org.uk.
7.Queries
For any questions or requests, please contact privacy@gc-institute.org.

Privacy Policy

1.Our Commitment to Privacy
This privacy policy (‘Privacy Policy’) sets out how GCI (‘we’, ‘us’ and ‘our’ being interpreted accordingly) uses and protects the personal information about you that we collect or that you provide, whether through one of our websites from the domain gc-institute.org (each a ‘Website’) or by other means.
2.Changes to our Privacy Policy
Please check back to see any updates or changes to our Privacy Policy.
3.Information about you
3.1. We may collect and process personal information from you (example of such ways below):
– contacting us by phone, email, online (using a form on a Website), face-to-face, business card exchange, or posted letter;
– requesting information about a service;
– filling out an online form for access to video content, newsletters or reports;
– registering for an event;
– registering and/or purchasing services from us;
– completing a survey;
– submitting a job application.
4.Information we receive from other sources
4.1. We may record relevant information about you that is available publicly from sources like LinkedIn, corporate websites, related industry websites and online directories.
4.2. If you are applying for a job with us, we may receive information about you from your referees and former employers.
5.Uses of Data
5.1. We may use Data in the following ways:
Relevant info, services or products: we may contact you by telephone or electronic message (e.g. email) for the purposes of providing relevant information, news, services and products to you, or providing information on behalf of our partners, where you have expressly consented to us doing so, you have registered for services or products from us, you have submitted your details online, or there is otherwise a legitimate interest or legal right.
Registration of transactional purposes: we may process your Data to provide you with the information that you request from us; to carry out our obligations arising from any contracts entered into between you and us, including – but not limited to – managing your registration, attendance and participation at an event, which may include transferring information to contracted third parties (see ‘Data and third parties’ below. E.g. event networking app).
Internal administration and analysis: to administer our database; data analysis, research, statistical and survey analysis; to measure or understand the effectiveness of communications we send; to process your job application.
Legal compliance: to comply with any relevant legal obligations.
Transfer to partners: where you have consented or requested that a sponsor or partner contact you; or registered or attended a sponsored event, only if relevant and potentially beneficial to you, we may provide applicable partners basic data to contact you.
5.2. We may also contact you for other purposes that you consent to from time to time.
5.3. In compliance with the applicable regulation, we respect your rights to data: access, rectify, portability and erasure. If you want to exercise any of them, please send us e-mail to: privacy@gc-institute.org
5.4. You shall be aware that the erasure of those essential data to perform your contract/booking will culminate immediately in the termination of the service provision (including event attendance, membership, sponsorship).
6.Data and third parties
6.1. We may disclose your Data to the extent necessary to the following third parties:
Job applications, referees or employers: if you are enquiring about a job or making an application, we may disclose your Data to third parties such as your referees, or current and previous employers (if you request we make contact).
Event or business partners: for information, please see ‘Uses of Data’ section above.
Third party service providers: if you are enquiring about, registering for, or purchasing services or products from us; or ask us to make arrangements for you (e.g. helping to book accommodation) for an event, we may disclose your information to third parties necessary to deliver the service.
Authorities, companies and advisors for legal reasons: we may disclose Data to other companies and organisations for the purposes of crime prevention and fraud protection; if we are otherwise under a duty to disclose or share your Data in order to comply with any legal obligation; or in order to enforce or apply our terms and conditions or other agreements between us; or to protect the rights, property, or safety of us, our Website users, our customers, or others.
6.2. We always aim to ensure that Data we pass to third parties is used by them only for lawful purposes in accordance with this Privacy Policy.
7.Where your Data is stored
7.1. Collected Data may be transferred to, and stored at, a destination outside the European Economic Area (‘EEA’). It may also be processed by systems or teams operating outside the EEA who work for one of our contacted suppliers or partners. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting personal data, you acknowledge that this transfer, storing or processing may occur.
7.2. You should be aware that, in general, legal protection for Data under applicable law in the United States and other non-EU countries may not be fully equivalent to the level of protection provided in the EU. However, in all cases, Data will only be disclosed to third parties who are bound to treat Data confidentially and in accordance with privacy standards that reflect this Privacy Policy and applicable law.
8.Data Retention
8.1. We will retain certain Data in respect of financial transactions for as long as the law requires us to for tax or accounting purposes (which in the UK may be up to six years after a particular transaction).
8.2. Regarding holding Data for direct communications with you, we will retain this data for five years from the date of your last interaction with us. We believe this period reflects our business cycle, as individuals may get in contact after some time.
9.Cookies
9.1. Our Website uses cookies to distinguish you from other users of our Websites.
9.2. For detailed information on the cookies we use and the purposes for which we use them see our Cookies Policy (above).
10.Security
10.1. We employ appropriate technical and organisational security measures to Personal Data from being accessed by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We also endeavour to take all reasonable steps to protect Data from external threats. We, and indeed any other company in the world which stores data, cannot guarantee that hackers and ill-intentioned people might not be able to unduly break security measures. In the case of a data breach occasioned by third party actions, we will not be liable for any damage.
10.2. We adopt internal information security policies to keep your data safe. In addition, our IT providers are well known for adopting the best security information standards.
 11.Links
11.1. Our Websites may, from time to time, contain links to and from the websites of our sponsors, media partners and other third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or the processing of data you may submit through those websites.
11.2. Please check these policies before you submit any Personal Data to these websites.
12.Your rights
12.1. In accordance with your legal rights under applicable law, you can request that we:
– correct Data that we hold about you which is inaccurate or incomplete;
– erase your Data without undue delay;
– no longer use your Data for direct communication purposes; or
– transfer your Data to a third party, for example, an event networking app
12.2. We may forward the above requests on to a third-party provider who is involved in the processing of your Data.
12.3. Please note that we are not required to rectify or erase your data where doing so would prevent you from meeting your contractual obligations to us or where we are legally required to retain records of your Data.
12.4. If you would like to exercise any of the rights set out above, please write to our data protection contact on privacy@gc-institute.org. In such situations, may also require further information to verify your identity or locate the specific information you seek before we can respond in full.
13.Contact
For any questions or requests, please contact privacy@gc-institute.org.

Last update: 12th May, 2020.